Expense Management

Our receipt capture system helps you manage expenses without keeping physical receipts. It uses AI to automatically read and organize your receipts, so everything is stored digitally, easy to find, and ready for accounting or tax use at any time.

Receipt capture on the go

• Take a photo of a receipt using the app
• Upload a file (JPEG, PNG, and PDF files are accepted for receipt uploads.)
• Or forward receipts via email to your personal receipt address

Advanced OCR technology

The system reads your receipt and automatically extracts important details such as the store or vendor name, date, total amount, tax, currency, and expense category. This helps save time and eliminates the need for manual data entry.

Line-item data extraction

For more detailed receipts, the system can break down each item you purchased along with individual prices. This is useful if you need more detailed tracking or reporting.

Searchable database

All receipts are stored in one place, allowing you to search by vendor, date, amount, and more. You can also apply filters to quickly locate any expense, so you do not need to spend time digging through emails or folders.

Automated reporting

You can generate expense reports at any time, which helps with accounting, reimbursements, and tax filing.

To generate a report, simply click the "Report" icon located in the left sidebar, fill in the required information such as document type, report name, and date range, then click Generate. The report will then be sent to your email address.

Collaboration

You can share digitized receipts directly with others through the app. To do this, open a specific receipt, navigate to the third icon from the right, and click it.

If you would like anyone with the link to view the receipt, select the "Copy and share link" option, which will create a public link. If you prefer to share it with specific people only, simply click the copy icon and send it directly to them.

Unlimited users

You can add anyone you would like to your account. Once added, they will be able to access your account and view documents based on the permissions you assign.

To add users, please go to Settings, then select “Mail and Mailbox.” Scroll down to the “Users” section, enter their email address, and click “Add.” They will then receive an invitation in their inbox to join your account. (They will need to create a MailMate account first so they can join your account via the invitation.)

If you prefer that they do not have editing permissions, you can simply leave the box unchecked.

Duplicate detection

If the same receipt is uploaded more than once, the system will alert you. This helps avoid mistakes and reduces audit risk.

Supported Languages & Currencies

For languages, we currently support English and Japanese. You can change the language by going to Settings, then Account Settings, choosing your preferred language, and hitting Save.

For currency, we currently support JPY, USD, KRW, ZAR, and EUR. To change the currency, simply go to Settings, then the Receipt and Bill section, scroll down to the Currency section, choose your desired one, and save.

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Documentation is updated from time to time — please confirm with MailMate personnel in all cases. Documentation may be out of date, lack details, or have mistakes.